The first step to access the Education Portal system.
Overview
The login page authenticates users with their email and password credentials. All users must have an active account created by administrators.
How to Login
Step 1: Enter your registered email address in the "Email" field
Step 2: Enter your password in the "Password" field
Step 3: Click the "Login" button to access your dashboard
Features
Show/Hide Password: Click the eye icon to toggle password visibility
Forgot Password: Click "Forgot Password?" if you don't remember your password
User Guide: Access help documentation from the login page
💡 Tip: Keep your password secure and don't share it with anyone. Change your password regularly for better security.
⚠️ Warning: If you see "Invalid email or password" error, check that both email and password are correct. Contact your administrator if you've forgotten both.
🔄 Forgot Password
Recover your account access through email verification.
Password Recovery Process
The system uses a 3-step verification process to reset your password:
Step 1 - Send OTP: Enter your registered email and receive a 6-digit One-Time Password (OTP)
Step 2 - Verify OTP: Enter the 6-digit code sent to your email
Step 3 - Reset Password: Create a new password for your account
How to Reset Password
Click "Forgot Password?" on the login page
Enter your registered email address
Click "Send OTP" and check your email for the 6-digit code
Enter the code in the verification field
Create a new password (minimum 6 characters)
Confirm your new password
Click "Update Password" to complete the process
💡 Tip: Check your spam/junk folder if you don't see the OTP email within 5 minutes.
Security Note: The OTP is valid for a limited time. If it expires, you'll need to request a new one by clicking "Resend OTP".
⚠️ Warning: After resetting your password, use the new password to login. Your old password will no longer work.
📊 Dashboard
Your central hub for managing all portal activities and viewing key statistics.
Overview
The Dashboard provides a quick overview of your system status including:
Total Works by status (PE Submitted, Sanctioned, In Progress, etc.)
Works statistics and metrics
Quick access to all modules
Recent activity and notifications
Navigation
Access different modules from the left sidebar menu:
Module
Description
Diary
Manage incoming documents and correspondence
Dispatch
Track outgoing documents and letters
Works
Monitor construction projects and work status
Fire Safety
Record fire safety inspections and maintenance
Users
Manage user accounts and permissions
💡 Tip: The dashboard updates in real-time. Refresh the page to see the latest changes.
📖 Diary
Record and manage all incoming documents, letters, and official correspondence.
Features
Create new diary entries for incoming documents
Track document numbers, dates, and subjects
Upload and manage file attachments
Edit and update existing entries
Search and filter documents by various criteria
View detailed document information
How to Add a Diary Entry
Click "Add New Diary Entry" button
Fill in the required fields:
Document Number: Unique ID for the document
Document Date: Date the document was received
Subject: Brief description of the document
Optionally add:
File Number
Sender Name/Address
Stamp Details
File Attachment (PDF/image)
Click "Save Entry" to store the record
💡 Tip: Use consistent document numbering for easy tracking and searching.
📤 Dispatch
Manage outgoing documents, letters, and official correspondence.
Features
Create dispatch records for outgoing documents
Track recipients and delivery locations
Record document dates and subjects
Attach relevant files and documentation
View dispatch history and status
Search by various parameters
How to Create a Dispatch Entry
Click "Add New Dispatch Entry"
Enter dispatch details:
Document Number: Reference number
Document Date: Date of dispatch
Place: Destination/recipient location
Subject: Description of document
Add optional information and file attachments
Click "Save Entry" to complete
💡 Tip: Keep accurate records of all dispatches for audit purposes and accountability.
🏢 Asset Register
Maintain a centralized inventory of all school assets and properties.
Features
Record building and area details
Track asset locations by circle, division, subdivision
Maintain contact information for responsible officers
Edit and update asset records
Generate asset reports
Required Information
Building/Area Details: Description of the asset
Circle: Administrative circle
Division: Operational division
Subdivision: Specific subdivision
EE/AE Mobile: Contact number of responsible officer
Note: All fields are mandatory for creating a new asset record.
🏗️ Works
Track and manage construction projects, maintenance works, and development activities.
Features
Create and track construction projects
Auto-generated Project ID in the format CE/ORIGINAL/XXXX
Monitor work status and progress
Track estimated and tendered costs
Record completion timelines
Attach technical documentation
Generate work reports and statistics
Project ID
Each Works entry is assigned a unique Project ID (CE/ORIGINAL/XXXX) automatically when it is first created. The ID is permanent and does not change on edit. When you open an entry to edit it, the Project ID is shown at the top of the form, and it also appears in the success box after saving.
Work Status Options
PE Submitted - Preliminary Estimate submitted
Sanctioned Yet to Start - Approved but not started
Work in Progress - Currently being executed
Completed, Pending Final Bill - Work done, awaiting payment
Completed Work - Project fully completed
How to Add a Work Entry
Click "Add New Work Entry"
Select division and enter work name
Fill in cost estimates and timeline
Set work status
Attach relevant documents
Click "Save" to create the record
💡 Tip: Update work status regularly to maintain accurate project tracking. The "Details/Delay" column is displayed wider so you can read progress notes at a glance.
📋 EOR (Estimate of Rates)
Manage rate estimates and quotations for construction materials and services.
Features
Create and maintain rate estimates
Auto-generated Project ID in the format CE/PROJECT/XXXX
Track material and labor costs
Compare multiple quotations
Update rates as needed
Generate rate reports
Project ID
Each EOR entry receives a unique Project ID (CE/PROJECT/XXXX) automatically on creation. It is assigned once, stays fixed on edit, is shown at the top of the edit form, and appears in the success box after saving. The EOR sequence is separate from the Works (CE/ORIGINAL/XXXX) sequence.
How to Create an EOR Entry
Click "Add New EOR Entry"
Enter estimate details and rates
Specify materials and quantities
Add applicable notes
Save the record
Note: EOR records help in budgeting and cost estimation for future projects.
🔥 Fire Safety
Record and manage fire safety inspections, maintenance, and compliance activities.
Features
Log fire safety inspections
Track maintenance activities
Record compliance status
Upload inspection certificates
Schedule follow-up inspections
Generate safety reports
Important Information to Record
Inspection date and location
Inspector details and credentials
Issues found and remedial actions
Compliance status
Next inspection date
⚠️ Important: Regular fire safety inspections are mandatory. Maintain all documentation for regulatory compliance.
⚖️ Court Cases
Track and manage legal cases, litigation, and court proceedings.
Features
Record case details and references
Track case status and hearing dates
Live / Closed case management with automatic closed date
Maintain legal documentation
Record judgments and orders
Generate case reports
Live and Closed Cases
Every court case carries a Case Status (Live/Closed) field, set from the entry form.
Live Cases page — the default view. Add and edit cases here.
When a case is marked Closed, its closed date is recorded automatically and it moves to the Closed Cases page.
Use the coloured "View Closed Cases" button on the Live page to open the Closed Cases page, and "Back to Live Cases" to return.
The Closed Cases page is read-only (no Add/Edit) and shows a Closed Date column.
Setting a closed case back to Live clears its closed date and returns it to the Live list.
Case Information to Maintain
Case number and reference
Court and jurisdiction
Case status (Pending, Disposed, etc.)
Live/Closed state and closed date
Parties involved
Key dates and milestones
Note: Maintain confidential legal information securely. Only authorized personnel should access sensitive case details.
💰 Bill Register
Manage financial records, bills, invoices, and payment tracking.
Features
Record bills and invoices
Track payment status
Record payment dates and methods
Maintain vendor information
Generate financial reports
Track budget allocation
Key Information
Bill number and date
Vendor/supplier details
Amount and payment status
Invoice attachments
Payment method and date
💡 Tip: Keep all bill records up to date for accurate financial tracking and audits.
🤝 Arbitration Cases
Track arbitration proceedings, disputes, and resolution processes.
Features
Record arbitration case details
Track dispute resolution progress
Live / Closed case management with automatic closed date
Maintain arbitrator information
Record awards and decisions
Generate dispute reports
Live and Closed Cases
Arbitration cases work the same way as court cases. Each entry has a Case Status (Live/Closed) field.
The default page lists Live cases with Add/Edit enabled.
Marking a case Closed records its closed date automatically and moves it to the Closed page.
The coloured "View Closed Cases" button opens the read-only Closed Cases page (with a Closed Date column); "Back to Live Cases" returns you to the Live list.
Case Management
Maintain comprehensive records of:
Case parties and representatives
Dispute description and claims
Arbitrator assignment
Hearing dates and outcomes
Awards and settlements
Note: Professional arbitration case management ensures fair and timely dispute resolution.
🏫 School List
Maintain a register of schools with their district, zone, and identification details. Found under the "Other Reports" menu.
Features
Record schools with district and zone
Track School ID and Building ID
Add remarks against each school
Add and edit entries (same as Arbitration)
Search and filter by district
Export to PDF / Excel and print register
Columns
Sl. No
District
Zone
School ID
Building ID
School Name
Remarks
Action (Edit)
How to Add / Edit a School
Open "School List" from the Other Reports menu
Click "Add Entry" to open the form
Enter District, Zone, School ID, Building ID, School Name and Remarks
Click "Save Entry"; use the "Edit" button on any row to update it
💡 Tip: Use the District filter and search box to quickly locate a school in a large list.
📈 MIS Report
Generate Management Information System reports for data analysis and decision making.
Features
Filter data by division and status
Analyze works by cost range
Sort and organize data efficiently
Generate detailed statistical reports
Export data for further analysis
Report Options
Division Filter: View works by specific divisions
Status Filter: Filter by work status
Cost Range: Analyze projects by cost brackets
Sorting: Sort by various parameters
Note: MIS reports help in strategic planning and resource allocation decisions.
👥 Users
Manage user accounts, roles, and access permissions (Admin Only).
Features
Create new user accounts
Assign user roles and permissions
Edit user information
Manage user departments
View all active users
Update user passwords
User Roles
SuperAdmin: Full system access, can manage all users and data
User: Limited access based on assigned modules and permissions
How to Add a User
Click "Add New User" button (SuperAdmin only)
Fill in user details:
Full Name
Email Address
Password
Department
Role
Click "Create User" to save
⚠️ Important: Only SuperAdmins can create or modify users. Ensure proper access control and security.
🎯 Head Data
Manage organizational hierarchy and reporting structure (SuperAdmin Only).
Features
Create department heads information
Maintain organizational structure
Track head assignments and responsibilities
Update head information
Generate hierarchy reports
How to Add Head Data
Access Head Data module
Click "Add New Head"
Enter head name and details
Assign department/division
Save the record
Note: This module helps maintain clear organizational reporting lines and accountability.
💾 Database Management
System administration and database maintenance (SuperAdmin Only).
Features
Reset database and clear test data
View database status
System information and logs
Database optimization tools
Important Operations
Database management includes:
Data backup and recovery
System health monitoring
Performance optimization
Access control management
⚠️ Critical Warning: Only experienced SuperAdmins should perform database operations. Improper operations may result in data loss. Always backup data before making changes.
Note: Contact system administrator before performing any database reset or maintenance operations.